🧭 Remote International Executive Assistant

💼 Annual Salary: $147,000

🌍 Role Overview

Are you an experienced, highly organized, and tech-savvy professional ready to support C-suite executives across time zones? We’re seeking a Remote International Executive Assistant who thrives in a fast-paced digital environment. If you excel at managing executive workflows, love working across cultures, and are passionate about modern tools that optimize productivity, this is the perfect opportunity for you.

This role is ideal for someone who anticipates needs, acts with discretion, and brings an entrepreneurial mindset to executive operations. You’ll be part of a globally distributed team working alongside strategic leaders who rely on your foresight, attention to detail, and tech fluency to streamline business functions, accelerate innovation, and strengthen stakeholder communication.

As the primary liaison between executives, internal teams, and global collaborators, your primary responsibility will be to enhance executive time, manage dynamic calendars, support confidential initiatives, and ensure our leaders are prepared for every opportunity. Your daily work will combine classic executive support skills with modern digital workflows using cloud collaboration, automation, and productivity platforms.

🛠️ Key Responsibilities

🎯 Global Executive Support

• ✅ Oversee complex calendars for multiple executives, integrating global time zones with Calendly and Google Calendar syncs
• ✅ Anticipate meeting prep requirements by generating briefing packets, talking points, and follow-up materials using Notion and Google Workspace
• ✅ Ensure executives are fully briefed and organized through daily priority rundowns and strategic scheduling

🗂️ Digital Workflow & Communication Management

• ✅ Monitor and triage communications across Slack, Teams, and email to ensure executive focus is maintained on mission-critical items
• ✅ Draft, edit, and polish internal and external communications using Grammarly Business, ensuring tone consistency and professionalism
• ✅ Serve as the primary point of contact for international stakeholders, managing asynchronous communication using Loom and project tracking tools

🌐 International Travel & Event Logistics

• ✅ Plan, book, and manage all travel using AI-driven tools like TravelPerk and TripActions
• ✅ Align itineraries with key business needs, visa requirements, and time zone transitions
• ✅ Coordinate participation in global conferences and virtual summits, managing speaker decks, tech setup, and logistics

📊 Project Assistance & Operational Reporting

• ✅ Support internal initiatives by creating project roadmaps in ClickUp, managing timelines, and tracking stakeholder deliverables
• ✅ Create data-rich reports and real-time dashboards using Airtable and Google Data Studio
• ✅ Conduct online research to assist with due diligence, proposal preparation, and strategic planning

🛡️ Confidentiality & Professionalism

• ✅ Maintain the highest level of discretion when managing sensitive documents and financial data stored in secure platforms like Dropbox and DocuSign
• ✅ Implement smart tagging and searchability within document libraries to streamline document retrieval for high-level decision-making

📊 Tools & Technologies

🌟 What Makes This Role Exceptional

🚀 Cutting-Edge Technology

Work in a forward-thinking digital environment where over 90% of workflows are automated. From AI-driven calendar assistants to collaborative project management tools, we leverage technology to enhance executive productivity.

🌐 Cross-Continental Impact

Collaborate with stakeholders across North America, Europe, Asia, and the Middle East. Your global presence ensures smooth executive operations across 15+ time zones.

🧠 Strategic Thinking Meets Operations

This role requires proactive decision-making, strong attention to nuance, and a proactive mindset that anticipates potential obstacles before they occur. Your insight and initiative will help executives stay ahead of the curve.

🌱 Learning & Growth Opportunities

With access to professional development stipends, learning management systems, and certifications in platforms like Asana and Notion, your growth is built into our culture.

🕓 Work-Life Harmony

Our remote-first culture is rooted in trust, flexibility, and asynchronous excellence. You’ll have autonomy over your schedule while fully aligning with our leadership’s strategic objectives.

✅ Ideal Candidate Profile

🔍 Required Qualifications

• 🎓 Holds a degree in Business Administration, Management, Communications, or a related field
• ⏱ Has at least 5 years of experience supporting executives in a remote, global environment
• 🧩 Demonstrates advanced proficiency in digital tools, including cloud collaboration, project management, and real-time reporting platforms
• 💡 Naturally anticipates needs and finds joy in streamlining complex operations
• 🌐 Communicates effectively in a multicultural, cross-functional context
• 🔐 Maintains discretion and integrity when handling confidential information
• ⚙️ Adapts quickly to new technologies and is a self-starter in virtual environments

🌟 Preferred Skills

• 🌏 Multilingual fluency (especially Spanish, French, or Mandarin)
• 🧾 Experience managing investor communications or board-level materials
• 🤖 Knowledge of automation platforms like Zapier or Make
• 🧪 Familiarity with OKR/goal-tracking software like Lattice or 15Five
• 📚 Certified Executive Assistant or Remote Work Professional (REAP or comparable)

📈 Company Achievements

• 🧩 98% executive satisfaction with support services
• 🕓 Saved over 5,000 hours annually in executive time through digital optimization
• 🌐 300% team growth over three years, with consistent global expansion
• 💼 99.9% uptime across all cloud platforms for uninterrupted collaboration
• 📦 80% of operational decisions accelerated via real-time executive dashboards

🔭 Our Vision

We believe in reimagining executive support through a technology-first lens. We're not just helping executives manage their day—we're empowering them to lead with clarity and confidence. Our distributed infrastructure, tech-driven workflows, and elite talent enable us to scale leadership support globally. We build for the future, invest in people, and believe that productivity is an ecosystem where talent and technology thrive together.

🏆 Defining Success in This Role

🎯 Key Indicators of Success

• 🧠 Executives describe your support as strategic, not just administrative
• 🚀 You implement a workflow that saves 10+ hours per week for an executive
• 📊 You generate dashboards that lead to better and faster decision-making
• 🌐 You seamlessly navigate international complexities, from legal docs to time zones
• 🎯 You proactively solve problems before they escalate

🚀 Ready to build the future with us? Apply today!