Lead Remote Executive Assistant

✨ You Keep the Wheels Turning—Even When Nobody Notices

Ever found yourself quietly fixing things before they go sideways? That’s the heart of this job. Leadership gets to look calm and confident because you’re in the background, making the tough days feel easy. Whether it’s a flood of emails, three deadlines moving at once, or a meeting that needs to happen “right now,” you’re the one smoothing it all out. Virtual executive support isn’t just a title—it’s what lets leaders actually lead.

🌍 You Bring People Together, No Matter the Distance

Some folks think remote work means being alone. You know better. It’s about creating real teamwork, even if nobody’s in the same building—or even on the same continent. You handle remote administrative management without skipping a beat. Double-booked calendar? You spot it before anyone else. Someone’s about to miss an important update? You make sure they’re in the loop. It’s all about connection, even when everyone’s apart.

🏅 The Kind of Wins Only You Deliver

Your fingerprints are on every smooth morning, every big decision, every project that finishes on time. How? Here’s your style:

• You make virtual executive support simple. No drama, just results.
• You take care of travel and expense coordination so leaders can focus on what matters.
• You organize digital documents so people don’t waste time hunting for what they need.
• Executive communication? Sometimes you’re a coach, a translator, but always the one who makes sure the message lands.
• You set up leadership meetings that get things done—no endless talk, just clear next steps.

🎯 What Happens When You’re Around

You’re the difference between a stressful Monday and a productive one.

📅 Calendar and Meeting Coordination

• You see calendars as living things, not just blocks on a page.
• Meetings have a purpose, and everyone knows why they’re there.
• There’s always time for real work, not just meetings about meetings.

📣 Executive Communication Handling

• You turn half-formed ideas into updates people actually understand.
• The noise gets filtered out. The important stuff gets through.
• When things are sensitive, you’re the person people trust.

🚀 Project Management Support

• You keep tabs on what matters—deadlines, next steps, who’s waiting on what.
• No one has to ask, “Did we ever decide that?” It’s all tracked.
• You work alongside design, tech, and support, making sure everyone’s rowing in the same direction.

✈️ Travel and Expense Coordination

• You book what’s needed, cancel what’s not, and never let a detail fall through the cracks.
• Expenses are tidy, not a mess at the end of the month.
• Travel hiccup? You’ve already got a backup plan.

🗂️ Digital Document Preparation & Confidential Info

• You create docs, templates, and presentations that are easy to read, share, and store.
• Private information stays locked down. No drama, no leaks.
• Need to find something from last year? You know exactly where it is.

🤝 Cross-Functional Team Coordination

• People talk more—and misunderstand less—because you keep everyone synced up.
• Onboarding? You make it easy for every new face.
• Significant changes feel smooth, not jarring, because you prep everyone.

🚦 What You Make Possible

Because you’re in the mix, leaders actually have space to think big instead of worrying about what might go wrong.

• Projects hit the finish line, not the wall.
• Communication feels clear, not cluttered.
• Schedules help the team, not hold them back.
• Everyone, from execs to newbies, feels like part of the story.

🛠️ What Makes You Stand Out

People rely on you when the unexpected happens. Maybe you:

• Turned a messy system into something everyone can use.
• Made onboarding simple, even during a hiring rush.
• Kept everything steady when things got hectic.

You know your way around all the digital tools—Google Workspace, Microsoft 365, Slack, Asana, Zoom, and Monday.com. You’re the “how does this work?” person everyone asks.

🎓 What You Bring

• At least five years helping executives and teams get results, no matter the challenge.
• Real stories about how your leadership team's assistance changed things for the better.
• You handle project management support, digital document prep, and travel/expenses like a pro—even if all three are needed at once.
• Confidentiality? Nobody needs to remind you twice.
• You connect remote and hybrid teams so nobody feels like an outsider.

🌱 What You’ll Get

You’ll have a say in how things are done, not just take notes.

• Join in on strategy, not just admin.
• See your ideas shape better workflows and stronger teams.
• Create digital routines that stick around long after the first rollout.
• Do your best work from wherever you work best.

🕊️ The Kind of Team You’ll Join

This isn’t a place for micromanaging. We believe in trust, respect, and letting people do what they do best. See a better way? Speak up. Want feedback? You’ll get it. Need support? It’s always there.

💡 How You Know You’re Winning

• Meetings wrap up with explicit action, not confusion.
• Projects get done and celebrated.
• Leaders can focus on tomorrow, not just today.
• Private info stays private—every time.
• The team feels close, even when we’re far apart.

📈 Pay & Perks

• $103,000 annual salary
• Remote work—your location, your call
• Growth, mentorship, the right tech—all covered

🚀 Want to Be the Secret Ingredient for a High-Impact Team?

If you’re the one who lifts others up and makes the day run better, let’s talk. We’re building something different—help us do it right.