Remote Virtual Assistant in New York

Introduction to the Role

In today’s fast-evolving digital workspace, our team continues to grow with remote professionals who bring dedication, heart, and skill to everything they do. We are excited to welcome a compassionate and organized Remote Virtual Assistant to join our mission-driven, people-first environment. Based out of New York but fully remote, this opportunity is designed for someone who thrives in a collaborative setting while independently supporting day-to-day operations with care and precision. The ideal candidate brings a spirit of service, adaptability, and a proactive mindset, ready to help a diverse team move forward smoothly.

Our Vision and Inclusive Work Culture

What sets our team apart is not just what we do but how we do it. Rooted in empathy and respect, we cultivate an inclusive workplace where every voice is valued and heard. From the beginning, we have believed in the strength of diverse backgrounds, perspectives, and lived experiences. You’ll be joining a vibrant, remote-first team that embraces flexible work, collaborative problem-solving, and a culture of belonging. Our Virtual Assistants are trusted professionals who embody reliability, kindness, and attention to detail.

We recognize that actual growth happens when people feel supported. That’s why we’ve built systems that celebrate authenticity, encourage professional development, and accommodate work-life balance without compromise.

Key Responsibilities

Administrative Support

• Manage calendars, coordinate meetings, and send out timely reminders across time zones.
• Respond to emails and messages with professionalism and warmth.
• Prepare, edit, and format documents, presentations, and spreadsheets.

Team Collaboration

• Maintain internal communications by sharing updates and follow-ups with clarity.
• Take meeting notes, assign action items, and track project milestones using digital tools.
• Assist in planning virtual events, retreats, and interactive team-building activities.

Task Management

• Monitor task boards (e.g., Trello, Asana, ClickUp) to ensure timely progress and accountability.
• Organize digital files and manage shared drives to maintain content accessibility and organization.
• Support onboarding activities for new team members, including document collection and orientation scheduling.

Customer-Facing Interaction

• Engage with external stakeholders on behalf of internal leads.
• Prepare correspondence and summary briefs for clients or partners when needed.
• Manage contact databases, update client info, and generate client-facing reports.

Work Environment and Team Culture

We celebrate remote work done right. You’ll have the freedom to shape your day while remaining connected to a purposeful team. Though physically apart, our employees feel close through shared goals, collaborative workflows, and regular connection points. Whether you’re interacting via video calls, online collaboration tools, or asynchronous updates, you’ll never feel alone.

The team deeply values psychological safety and open communication. We celebrate small wins and encourage asking for help. Our inclusive environment supports people from every walk of life—no matter your background, orientation, ability, or identity, you are welcome here.

Tools and Technology

To perform at your best, you’ll have access to efficient and intuitive tools that keep our workflows running seamlessly. These may include:

• Google Workspace (Docs, Sheets, Calendar, Gmail)
• Slack for real-time communication
• Zoom and Google Meet for virtual meetings
• Asana or Trello for project management
• Dropbox or Google Drive for file organization
• CRM platforms like HubSpot or Notion, depending on the team's needs

Experience with these tools is ideal but not mandatory—training and resources will be provided to ensure you’re set up for success.

Qualifications and Skills

Education & Experience

• Minimum of 2 years of experience in an administrative or virtual assistant role
• Familiarity with remote collaboration tools and digital communication practices
• Prior work with a diverse team or in an inclusive workplace is a plus

Core Competencies

• Strong written and verbal communication
• Excellent time management and multitasking abilities
• Confidentiality, discretion, and emotional intelligence
• Problem-solving with initiative and creativity
• Ability to stay focused and accountable in a remote setup

Preferred Traits

• A calm demeanor and empathetic listening skills
• Commitment to equality and continuous improvement
• Comfortable interacting across cultures, time zones, and communication styles

Professional Growth and Career Path

Our Virtual Assistant role is a gateway to broader responsibilities across operations, project coordination, and client relations. We are committed to internal mobility, mentorship, and upskilling. As you prove your capabilities and align with our mission, you may be invited to lead sub-teams, train new hires, or even co-develop internal systems for more efficient collaboration.

By embracing a long-term vision for employee growth, we ensure that your role evolves with you. Our past team members have transitioned into full-time managerial roles and strategic planning positions, thanks to the strong foundation they established during their tenure in this role.

Compensation and Benefits

• Annual Salary: $55,521 (USD), paid biweekly or monthly
• Flexible working hours with emphasis on work-life balance
• Paid time off and wellness days
• Professional development allowance
• Equipment reimbursement or support upon onboarding
• Virtual social events and inclusion circles
• Equal opportunity employer with a nondiscrimination policy that covers all aspects of hiring, development, and advancement

A Word from Our Team

One of our virtual team leads shares: “When I started, I wasn’t sure if remote work would feel isolating. But this team changed everything. They genuinely care, support one another, and foster a space where each team member feels empowered to make a meaningful impact. It’s more than a job—it’s a community.”

Our stories reflect our values. We believe in nurturing talent from all backgrounds and ensuring that every employee feels seen, heard, and celebrated.

Call to Action

If you’re someone who enjoys bringing order to chaos, thrives in a diverse team, and values the ability to grow within a compassionate culture, we invite you to join us. Submit your application today and begin an exciting new chapter in your professional journey as a Remote Virtual Assistant in a role where your contributions matter, your voice counts, and your work is appreciated.