Remote Records Management Clerk

About the Role

Seeking a fully remote position where your attention to detail and organizational skills are valued? As a Remote Records Management Clerk, you'll play a vital part in organizing, safeguarding, and improving access to crucial digital documentation. This role blends technical precision with a warm, people-first approach, ensuring that every process you manage supports an inclusive and highly collaborative workplace. Your work helps foster transparency, order, and trust across departments in a digital-first setting that prioritizes belonging and authenticity.

Key Responsibilities

Digital Documentation and Accuracy

• Digitally file and classify incoming and archived records with consistency and logic.
• Tag documents using metadata protocols and ensure they are correctly indexed for searchability.
• Review documentation for clarity and completeness before final storage
• Create and update workflows to improve information accuracy and consistency

Data Privacy and Policy Compliance

• Apply internal confidentiality rules and legal standards to every document processed.
• Audit records regularly to ensure compliance with evolving company policies and retention laws.
• Work with compliance teams to assist in preparing files for internal or external review.
• Monitor access permissions and ensure only approved personnel can retrieve confidential content.

Cross-Team Coordination

• Serve as a central point of contact for documentation needs across different departments.
• Attend recurring team meetings to stay informed about changes to document protocols.
• Support onboarding by guiding new team members on the records processes and tools
• Provide feedback and suggestions to help refine internal documentation standards.

Continuous Improvement and Automation

• Spot inefficiencies in how files are processed and suggest optimizations
• Help pilot digital tools that improve document tracking, storage, and lifecycle management
• Collaborate with other departments to introduce automation features that reduce repetitive tasks
• Report on key trends and propose improvements in how documentation supports team operations

Work Environment

This is a remote opportunity that offers true flexibility without sacrificing a sense of community. We utilize inclusive digital platforms to foster strong team bonds and maintain open communication. Whether you're based in a quiet suburb or a bustling city, you’ll feel connected, appreciated, and supported in an environment that honors individuality and teamwork. Empathy, inclusiveness, and transparency define how we work together.

Technology and Tools

You’ll be equipped with modern tools that make remote documentation intuitive and efficient:

• Cloud platforms like Google Workspace and Microsoft OneDrive for real-time document management
• Records management systems such as M-Files, DocuWare, or Laserfiche
• Communication hubs like Zoom, Teams, and Slack for synchronous and asynchronous collaboration
• Use project tracking software like Asana, Monday.com, or ClickUp to manage workflows
• Role-based access control systems to maintain data integrity and user safety

Comprehensive training ensures you're comfortable with every system, regardless of your starting level.

Preferred Qualifications

Educational Background and Experience

• A high school diploma or GED is essential
• Experience in an administrative, digital filing, or remote documentation role is advantageous
• Prior familiarity with digital workflow tools or document systems is helpful but not required

Core Competencies

• Meticulous attention to formatting, structure, and file accuracy
• Time management skills that promote independence and reliability
• Understanding of privacy practices and how they apply to document handling
• Effective written communication, especially in virtual, cross-team environments
• Open-minded and respectful attitude, with a desire to contribute to a positive culture

Career Progression and Learning

We are invested in your future. This role provides a foundation for advancement into various specialties, including:

• Remote team operations
• Data lifecycle governance
• Document auditing
• Compliance and process design

You’ll gain access to:

• Online professional development courses
• Quarterly training refreshers on new tools and policies
• Growth plans tailored to your strengths and interests
• Internal job postings and mentorship circles

Diversity and Inclusion Philosophy

We champion equity and inclusion in everything we do. You’ll join a team built on mutual respect, continuous listening, and learning. We’re committed to representing a diverse range of identities and backgrounds because we believe this leads to stronger teams and more informed decisions. Our employees are supported through:

• Inclusive training programs
• Accessible policies and accommodations
• Peer support communities and resource groups
• Thoughtful approaches to work-life balance and mental wellness

Your lived experiences matter here, and we welcome your unique story.

Why Join Our Team

• Earn an annual salary of $41,927, paid in consistent cycles
• Flexible remote scheduling—structure your day around productivity and well-being
• Receive paid vacation and holidays from your first year
• Participate in team-driven wellness initiatives
• Access tools and workflows that minimize digital fatigue
• Be part of a remote-first workplace where clarity, care, and cooperation are valued

Apply Now

Are you ready to take the next step in your career and bring structure to a purpose-driven digital workplace? If organizing information, improving processes, and working within a culture of belonging excites you, then this is your ideal role. Join us and shape the future of documentation with compassion and confidence—from wherever you are.

Let your attention to detail become the foundation others rely on. Apply today and help us build a better, more organized, and more inclusive tomorrow.