Remote Executive Assistant

Role Overview and Purpose

Are you an organized, detail-focused individual with the agility to support senior leadership in a dynamic environment? Join as a Remote Executive Assistant and become the operational backbone to top-tier decision-makers, streamlining schedules, coordinating meetings, and ensuring seamless communication across teams. This opportunity is well-suited to individuals who excel in high-pressure environments, maintain professional discretion, and take initiative without constant oversight. With an annual salary of $64,456, this role provides the freedom to operate remotely while having a direct impact on business continuity and executive productivity.

Core Duties and Responsibilities

Executive-Level Support Functions

• Manage daily calendar activities, including scheduling internal and external meetings.
• Organize travel logistics, including flights, accommodations, and itinerary planning.
• Screen and respond to incoming correspondence, prioritizing urgent matters.
• Prepare briefings, reports, and meeting notes that anticipate executive needs.

Communication and Coordination Tasks

• Serve as the gatekeeper for executive communication—email filtering, inbox management, and timely follow-ups.
• Draft professional internal and external communications, ensuring clarity and alignment.
• Liaise between executives and cross-functional departments to relay instructions and updates accurately.

Administrative Operations and Tracking

• Handle expense reports, invoices, and budget tracking with precision.
• Maintain organized files and documentation for easy retrieval.
• Support project coordination by tracking deadlines, deliverables, and cross-team communications.

Work Environment and Team Culture

This position is entirely remote, designed for individuals who are comfortable managing executive priorities from a home office or a co-working space. The environment promotes autonomy, accountability, and efficient communication across digital platforms. You'll operate within a fast-paced, results-driven culture where every action contributes to strategic outcomes. As a trusted partner to leadership, your reliability and professionalism will be highly valued.

Tools, Systems, and Digital Platforms

Commonly Used Applications

• Calendar and Scheduling: Google Calendar, Calendly, Microsoft Outlook
• Project and Task Management: Asana, Trello, Notion
• Communication Platforms: Slack, Zoom, Microsoft Teams
• Document Handling: Google Workspace, Microsoft Office Suite, Adobe Acrobat
• Expense and Budgeting Tools: Expensify, QuickBooks, Concur

Technology Adaptability

Mastery of these tools—or a willingness to learn them quickly—is essential to delivering consistent and seamless support in a digital-first ecosystem.

Candidate Requirements and Desired Qualifications

Mandatory Qualifications

• At least three years in an Executive Assistant or comparable administrative role, Administrative Coordinator, or similar role.
• Excellent communication abilities, both written and spoken, paired with a high level of professionalism.
• Impeccable time management and the ability to juggle competing priorities.
• High proficiency in cloud-based tools and remote communication platforms.
• Proven skill in safeguarding private information and managing delicate information.

Bonus Attributes

• Experience supporting C-level executives remotely.
• Familiarity with task automation tools such as Zapier or IFTTT.
• Talent for foreseeing requirements and planning proactively.
• Strong critical thinking and a proactive problem-solving mindset.

Benefits of Joining the Team

Perks and Advantages

• Work-Life Balance: Design your own remote workspace and enjoy flexibility in daily routines.
• Direct Impact: Support high-level strategy by managing mission-critical tasks.
• Growth Potential: Opportunities for internal advancement into operations or strategic planning roles.
• Skill Expansion: Constant learning through exposure to executive-level decision-making, cross-departmental collaboration, and strategic initiatives.

Strategic Importance of the Role

As a Remote Executive Assistant, your contribution directly influences how leadership functions. You’ll enable better decision-making, increase executive bandwidth, and ultimately enhance team effectiveness. Your efficiency frees up time for innovation, problem-solving, and forward-thinking leadership. It’s a role where small actions yield significant outcomes.

Career Progression Opportunities

This position often evolves into roles such as Remote Operations Manager, Strategic Project Coordinator, or Virtual Chief of Staff. Your proximity to executive strategy means exposure to business development, team management, and corporate operations, providing a solid foundation for a thriving remote career.

Who We're Looking For

You are dependable, tech-savvy, and inherently organized. You think like a planner, communicate like a leader, and act like a strategist. With an eye for detail and a pulse on productivity, you know how to simplify complexity and maintain momentum in every task you manage.

Application Process and Next Steps

Ready to lead from behind the scenes and make an outsized impact? Apply now to become the Executive Assistant who keeps everything—and everyone—on track.