Remote Data Entry Specialist (Washington – Remote)

Do you ever find yourself double-checking a spreadsheet “just in case” before you close it? Ever fix a typo for a coworker without saying a word? If so, you’ll fit right in with us. Honestly, this job isn’t about bells and whistles—it’s about being the person everyone quietly relies on to keep things straight. (And if you like color-coding cells, well, you’ll have friends here.)

💼 The Kind of Impact You’ll Actually Have

Look, data isn’t glamorous. But it’s essential. Most people won’t see what you do, unless something breaks—and then you’re the one they call. You’re not doing this for applause, but it does feel good when someone finally says, “Wait, how did you catch that?”

Picture this: Payroll’s about to run, you spot a decimal in the wrong spot, and you save everyone a headache. Or maybe you tidy up a messy data dump so someone in marketing can finally answer that nagging question. You get the idea. It’s little things, over and over, and it makes a real difference.

Here’s a taste of what pops up week to week (not a checklist—just real life):

✨ Digital records: organizing, finding, fixing, sometimes muttering about last year’s naming conventions. 📊 New info comes in, you sort it out—sometimes you flag what’s weird, sometimes you just roll with it. 📢 Something off? Say something. Even if it feels like a “dumb question,” it rarely is. ✅ Fixing typos, cleaning up weird formatting, and moving on. No fuss. 📒 Turning chaos into a quick summary so someone else can make a call, today, not next month.

Your work is the reason things run smoothly. Most days, that’s more satisfying than any fancy title.

📅 A Real Week—Not Just a List

Monday morning, you’re sifting through uploads with coffee in hand, untangling some formatting oddity from Friday. Thursday? Suddenly, you’re in a quick Zoom, talking through why numbers in two different reports don’t match. Sometimes it’s heads-down, sometimes it’s “where’s that file?” on Slack. One week’s easy, the next, not so much. You make it work.

Some things you’ll probably end up doing:

• DMing someone about a file that doesn’t look right, or just fixing it yourself.
• Getting a random “can you pull this?” request—sometimes urgent, sometimes… not.
• Noticing a process that could be faster and actually bringing it up (seriously, we like that).
• Dropping a shortcut in the chat, because you know it’ll save everyone time—even if they don’t use it.
• Closing your laptop Friday afternoon and thinking, “Not bad, it all adds up.”

Do you have a method that works for you? Use it. Want to tweak ours? Even better.

🏛️ The Everyday Tools

We stick to what’s useful. Google Sheets or Excel for most of it. Airtable for a couple of side projects. Dashboards and internal tools—we’ll show you. If you haven’t used something yet, that’s okay. Nobody comes in knowing it all.

• Google Sheets & Excel (we’re not afraid of formulas, but we don’t live for them)
• Airtable (occasionally)
• Dashboards and reporting tools
• Slack for fast convos
• Zoom sometimes, but not for everything
• Trello or Asana, but only if it helps, not just to tick a box

You find shortcuts, share them, and keep things moving. We’re here for it.

🤝 What Kind of Person Does Well Here?

Not everyone loves details, but you do. You’re probably the one friend's text to “just double-check” their resume or group order. You care, but you don’t need to shout about it.

Maybe you:

• Notice the one number that’s out of place, even if it’s on page eight.
• Ask questions even when everyone else is silent.
• Don’t mind switching gears—or tools—mid-morning.
• Have a system, but aren’t married to it (sometimes the best ideas come from changing it up).
• See the same routine and think, “Could this be easier?”

Admin, customer service, small business, giant company—if you like making the details line up, there’s a place for you.

🎓 What Actually Matters

You’ve done data entry, admin, operations, or something that meant catching mistakes before they left the building. You like learning new tools (or inventing a hack for an old one). You’re fast, accurate, and take pride in work others might call “boring.”

• Spreadsheets: You know your way around, even if you Google the odd formula now and then.
• Project tools or CRMs: Used a few? Great. Never heard of one? No big deal, we teach.
• Typing: You’re quick, but you don’t sacrifice accuracy for speed.
• Clean data makes you oddly happy. (It’s okay. Us too.)

If you’re not sure your background “fits,” explain how your story got you here. We listen.

🛌 Remote, For Real

We mean it—nobody’s checking if you’re online at 9:07 AM. You’ll know what matters and when it’s due. Ask for help, take a break, or throw a meme in the chat. People here say “thank you” when you catch their mistake. (And yes, we do want to hear about your weekend—pets and all.)

• Expectations are clear, but not rigid.
• Feedback is real, not just a box to tick.
• 1:1s focus on growth, not just what went wrong.
• You manage your day; we care about what gets done.
• Community is more than a buzzword here—it’s how things get done.

Coffee shop, home office, back porch—if you’re in Washington, you’re good.

💰 Here’s What You Get

• $47,681 per year—straightforward and fair.
• Medical, dental, vision, and 401(k)
• PTO and holidays you’ll actually use
• Stipend to make your workspace work for you

We know the job’s important, so the pay and support are too.

✨ Ready to Jump In?

If you’re already thinking about how you’d organize our files, or you smiled at the idea of making a mess neat, we’d love to hear from you.

No long cover letter needed—just tell us what makes you tick and why the details matter to you. Let’s see what happens next.