Remote Administrative Coordinator MN

Ever felt the thrill of bringing order to a messy project? Around here, that’s not just appreciated—it’s how we win. Your knack for smoothing out rough edges, handling details, and reading between the lines makes all the difference. We’re not after someone to “just keep the lights on.” We want someone whose sense of structure quietly lifts the whole team.

What You’ll Actually Do

• 🌟 Make the start of every client’s journey feel effortless, friendly, and personal.
• 🔍 Notice when processes snag, when files go missing, or when meetings run long—then pitch ideas to fix it.
• 🤝 Hop between team members, keeping everyone in sync without anyone waiting on you.
• 🗂️ Suggest ways to store and name things so we aren’t hunting for docs at crunch time.
• 📈 Gather up numbers, translate them into what matters most, and share those insights.

How a Typical Day Might Unfold

• 🕒 Keep an eye on calendars—preventing scheduling headaches before they even pop up.
• 📑 Jot down action points during meetings, and check in with folks afterwards so the ball never gets dropped.
• 💬 You’re the “human touch” behind our first emails and calls—people trust you to listen and help.
• 📨 Make sure no message sits unanswered. If there’s a question, you find the answer (or the right person).
• 🔄 Update the cheat sheets, so nobody is left staring at outdated instructions.
• 🚦 Spot roadblocks and say so—don’t wait for someone else to raise a hand.

How You’ll Know You’re Nailing It

You’ll feel it in little wins: onboarding that feels like a breeze, fewer “Where’s that file?” moments, or a teammate’s thanks when you solve a problem they didn’t know they had.

• 🎯 Every time onboarding gets a little smoother, you know you had a hand in it.
• 📊 Reports land on time and are actually helpful (no “data dumps” here).
• 🛠️ The team finds what they need, when they need it—because of your behind-the-scenes tweaks.

Your Favorite Tools (Or Ones You’re Willing to Learn)

• 💻 Google Workspace, Slack, Notion, Zoom, Trello—these are our basics, but bring your favorites!
• 📅 You shuffle meetings, book times across time zones, and somehow never double-book.
• 📝 Every email or doc you touch comes out a little clearer and a lot more “us.”
• 📂 If you can dream up a smarter filing system, we want to hear about it.

How We Get Things Done

Remote work is our norm. Minnesota is our home base, but your home office could be your kitchen, a cabin, or anywhere with Wi-Fi. We trust you to get things done, and we check in with each other often.

• 🏡 Choose your workspace. No commute required.
• 🧑‍💻 Pop into our video check-ins, share what’s working, and help us all improve.
• 🤲 Your fresh ideas are welcome—whether that’s a new app, a process hack, or just a better way to organize our shared drive.

What We Hope You Bring

• 🔗 You cut through confusion—making sense out of scattered details.
• 🗣️ You listen, ask smart questions, and help others feel heard (even on a busy Monday).
• ✍️ Turning chaos into tidy checklists and steps is your idea of fun.
• 🔄 Change? You roll with it—and maybe even suggest it first.
• 📊 Numbers don’t intimidate you. You see stories, not spreadsheets.
• 🕵️‍♀️ You see a problem before anyone else and already have a fix in mind.

Your Experience (and Attitude)

• You’ve run the show in admin, ops, or coordination before—bonus points for remote gigs.
• You don’t mind learning new software; in fact, you probably have tips for us.
• Building templates, sorting data, automating a boring task? Bring it on.
• You talk like a real person—straightforward, thoughtful, and always clear.
• You spot small issues, handle them, and move on. Nobody has to ask.
• Minnesota is your home turf, and remote work fits your lifestyle.

The Perks and Pay

• 💸 $60,015 per year, paid biweekly—steady and fair.
• ⏰ Flex your hours around your life. It’s about outcomes, not punching a clock.
• 🏆 Grow with us, take on bigger projects, and build your own role.
• 🤗 Wellness, tech, and learning stipends—because balance matters.
• 🌱 Honest feedback, real coaching, and space to experiment.

If This Sounds Like You…

Ready to bring a little more calm and connection into every workday—from wherever you are? Tell us how you’d help us work smarter. We’re looking forward to meeting someone who sees possibilities where others see paperwork.