Remote Administrative Assistant (Dallas)

Let’s be real: at most companies, “admin work” is a footnote. Here? It’s the backbone. If you’re the type who spots a double-booked meeting before anyone else, knows exactly where to dig up last quarter’s team notes, and—bonus points—always remembers the quirky details (like the boss’s coffee order or which teammate’s dog barks on every call), then this might just be your next favorite job.

You don’t just “keep up.” You actually get a kick out of being five steps ahead. The whole idea of being the silent operator? Not your thing. People know your name, and when things run smoothly, they know exactly who to thank. If you’re in Dallas, love remote work, and believe that good admin is really the art of making life easier for everyone else, you’ll thrive here.

🌟 What Makes This Gig Actually Interesting

There are roles where you follow checklists. This is not that. Here, you’ll help build the checklists—and then quietly automate half of them so nobody has to think about it again. The team moves fast, but not chaotically; that’s because someone (perhaps you) ensures there’s a process behind the hustle. Want to try out a new workflow tool? We’ll listen. Would you like to update the onboarding template for new hires? Please do! No one’s breathing down your neck, but you’re always connected.

• Have you ever stopped a project from derailing just because you caught one tiny mistake? That’s the energy we love.
• You’ll notice the “friction” that slows teams down and turn it into a smooth glide.
• We want someone who isn’t afraid to say, “Wait, what if we did it this way instead?”

🎯 What Will Actually Fill Your Days

A sample day? There isn’t one. But you’ll definitely find yourself juggling:

• ✉️ Scheduling—seriously, it’s an art when you’re syncing execs, partners, and teams in four time zones.
• 🗂 Tracking down details (“Hey, where did we put that team retreat survey?”). You’ll know, because you built the system.
• 📞 Spinning up a last-minute Zoom invite, re-sending the doc someone lost, or wrangling everyone for a surprise celebration call.
• 📝 Writing the kind of meeting notes that don’t need a Rosetta Stone to understand. You turn chaos into action steps.
• 👋 Onboarding someone new? You’ll have them up to speed before their laptop’s out of the box.
• 🔄 Spotting a process that’s clunky and saying, “I’ll fix it”—and then actually doing it.
• 📊 Reminding the team about the upcoming deadlines in a way that’s encouraging, not nagging.

And sometimes, you’ll just be the person who knows how to make a virtual birthday party fun. (Yes, that’s a skill.)

💥 What Changes When You’re in the Chair

This job? It’s invisible when you do it right—until you take a vacation. Suddenly, everyone’s pinging: “Wait, where’s the link?” “Who has the Zoom password?” You bring calm, structure, and “I’ve got it covered” energy.

• Leaders get to focus on big-picture ideas instead of calendar math.
• New hires never feel lost.
• Nobody has to dig for that document from six months ago—you already re-filed it.
• The boring admin stuff? Feels almost… fun. Or at least painless.

And if you’re the person who actually enjoys fixing things before anyone else even notices, you’ll end your week knowing you truly made a difference.

🤝 Who You’ll Bump Into (Virtually and Occasionally IRL)

You won’t just be the admin tucked away in a corner. You’ll partner with:

• 🧑‍💼 Leadership (yep, you’ll sometimes be the voice that keeps them on track)
• 🧠 People Ops (those welcome emails, onboarding Zooms—yours!)
• 📣 Marketing (sometimes they’ll rope you into helping plan a campaign kickoff)
• 🌎 Teammates, you may never meet in person, but who will thank you in Slack anyway

And yes, once in a while, you’ll grab coffee with the Dallas crew or help organize a team lunch. You’re the glue.

🛠️ The Tech You’ll Use (and Probably Improve)

• Google Workspace for calendars, docs, “where’s that file?” hunts
• Notion, because we’re serious about documentation
• Slack (prepare for too many memes)
• Zoom—sometimes back-to-back, always with a smile
• Trello or Asana, because sticky notes don’t travel well in a remote world

Ever wanted to beta-test a tool and convince the team it’s better? Go for it.

🏡 What Remote Really Means Here

We aren’t pretending remote work is for everyone. Sometimes it’s quiet, sometimes the dog barks, sometimes you realize it’s noon and you haven’t moved. We trust you to work how and where you work best. But since you’re in Dallas, you’ll help us keep a little local flavor—occasional meetups, helping with mailers, or just knowing which taco place to order from when the team needs a treat.

• Meetings are typically brief and often conclude early.
• Nobody tracks your hours, as long as the work gets done.
• Asynchronous is our favorite word, but we also celebrate wins live.

✅ What Actually Matters to Us

We don’t need a wall of degrees or “7+ years in a similar role.” Here’s what we value:

• 🔎 You catch what others miss (that typo, that overlapping invite, that missing signature)
• 👋 You make people feel welcome, even on Slack
• ✍️ You write clearly, and you’re not afraid to ask a “dumb” question if it helps everyone
• 💡 You’re energized by fixing things—processes, problems, bad documentation
• 🔄 You don’t sit still when you see something broken. You fix it, or at least flag it
• 🤫 You know when to keep something confidential, and when to shout a win from the rooftops

🌟 Gold Stars (but Not Deal Breakers)

• Worked with execs or founders before
• Made onboarding actually enjoyable
• Survived a “remote culture” without turning into a hermit
• Can explain Notion to your grandmother

💸 The Practical Bits

• Annual Salary: $39,333
• Full-time, remote (with the Dallas touch)
• Work how you want, as long as you keep us in sync
• PTO, flexibility, and lots of gratitude if you help us grow

🚀 If You’re Still Reading…

This isn’t a job for everyone. But if you smiled while reading—even once—there’s a good chance you’re our person. This is a place where the right admin isn’t just appreciated; they’re essential.

Let’s build something smoother, kinder, and a little more fun. If that sounds like a win, let’s talk.