Remote Virtual Assistant

Can your organizational intuition cut through noise and surface what matters most? For us, a sharp virtual assistant does far more than manage calendars and answer emails—they create order, set the tempo, and transform the digital workday for everyone around them. If you thrive in ambiguity, anticipate needs before they’re voiced, and can turn a list of to-dos into a rhythm of accomplishment, this might be your next chapter.

Your Impact

Every message you filter, every meeting you coordinate, and every workflow you fine-tune shapes how smoothly our remote team runs. You'll clear away roadblocks, elevate team efficiency, and become the silent engine powering progress. Instead of simply supporting leaders, you’ll influence outcomes—making sure no detail falls through the cracks and no opportunity slips by unnoticed. Here, your presence won’t just be felt—it’ll be celebrated.

Key Contributions

• Turn scattered requests into structured action plans—your organizational skills bring clarity to every inbox and project.
• Manage executive calendars with precision, ensuring priorities align and time is spent where it counts most.
• Draft, proofread, and send communications that reflect both accuracy and brand personality, whether it’s a team-wide Slack post or a sensitive client update.
• Be the first voice customers hear—and the one they remember for clear, thoughtful solutions.
• Anticipate needs in advance, reducing friction across daily workflows for both leaders and teammates.
• Surface insights from recurring tasks—spot patterns, suggest improvements, and help refine how we operate.
• Schedule and prep virtual meetings, creating concise agendas and actionable recaps that fuel momentum.
• Coordinate digital documents, contracts, and task lists—ensuring files are always up to date, secure, and easy to find.
• Support project management with tools like Notion and Asana, keeping deadlines on track and information transparent.

The Work Environment

You’ll work wherever you focus best—home, coffee shop, or on the go. Our team thrives on asynchronous communication, so your deep work blocks won’t be interrupted by constant pings. We move quickly, but you’ll always have space to focus deeply, organize proactively, and take ownership of your outcomes. Weekly standups and check-ins over Zoom keep us connected, but autonomy and trust are built into everything we do.

Tools & Technology

• Manage tasks and timelines in Asana, track project docs in Notion, and keep conversations organized in Slack.
• Join meetings on Zoom and help run virtual sessions with ease.
• Handle files, contracts, and digital paperwork using Google Workspace and Dropbox.
• Leverage automation and productivity tools to streamline repetitive tasks.
• You’ll simplify complex ideas—whether it’s over Zoom or Slack—making communication effortless for everyone involved.

What Sets You Apart

You don’t just keep pace—you set it. Details never slip by you, and you spot inefficiencies before anyone else does. When you notice a recurring bottleneck, you design a fix and share it with the team. Your resourcefulness makes you a go-to problem solver. Empathy comes naturally, so you sense when a teammate needs support or a leader needs a gentle reminder to pause and refocus. Confidentiality and professionalism are second nature—you know what should be shared, and when discretion matters most.

Qualifications

• Experience supporting leaders or teams in a remote environment—ideally as a virtual assistant or operations coordinator.
• Proficiency with online calendars, scheduling tools, and collaboration platforms (like Slack, Notion, Asana, Google Workspace).
• A proven knack for writing clear, audience-appropriate messages, from executive updates to quick-fire Slack replies.
• Adaptability and resilience in a changing world with evolving digital landscapes.
• Initiative to spot problems and propose practical, people-first solutions.
• A focus on outcomes—your actions always move projects forward.
• Comfortable navigating confidential data and handling sensitive information with integrity.

Growth & Opportunity

In this role, your influence will stretch beyond traditional admin support. As you build relationships across our distributed team, you’ll see firsthand how your work shapes company culture and progress. You’ll help streamline systems, contribute new ideas, and step into greater responsibility as you grow with us. Whether it’s managing a new onboarding workflow or optimizing our collaboration stack, you’ll shape what remote teamwork looks like for the future.

Compensation

Annual Salary: $53,000

Let’s Connect

If you’re energized by the chance to shape better ways of working—one system, message, and meeting at a time—we’d love to meet you. Here, initiative is noticed, outcomes are celebrated, and your impact will always matter. Ready to build something purposeful together? Apply today and let’s see how far we can go.