🌐 Virtual Accounts Receivable Clerk

💼 Job Overview

• Job Type: Remote | Full-Time
• Salary: $60,564 Annually

🚀 About the Role

We seek a dedicated, detail-oriented, and dependable Virtual Accounts Receivable Specialist to become part of our financial department in a fully remote capacity. This critical role involves managing our company's receivables, facilitating prompt payments, keeping precise financial documentation, and cultivating strong client relationships. If you have a passion for finance, strong organizational abilities, and a desire for continuous professional growth, this role provides an ideal environment to thrive and make meaningful contributions. Your commitment will directly enhance our financial processes, positively influencing overall company performance and economic stability.

📌 Key Responsibilities

📊 Invoice Creation and Processing

• Accurately generate, review, and dispatch client invoices on a timely basis.
• Ensure precise billing details and promptly address any billing queries or discrepancies.
• Coordinate with various departments to ensure billing accuracy.

🧾 Payment Posting and Management

• Accurately record and post client payments, matching each payment to the correct invoice.
• Quickly identify and address discrepancies or delayed payments to ensure accuracy in records.
• Manage electronic payment systems and bank reconciliations regularly.

📅 Proactive Collections

• Regularly review outstanding receivables and proactively engage clients for prompt payment.
• Professionally manage collection processes, maintaining positive client relationships while effectively reducing overdue accounts.
• Negotiate and establish payment plans when needed, ensuring continuous cash flow.

🔄 Account Reconciliation

• Consistently reconcile accounts receivable ledgers with financial records.
• Identify, investigate, and correct discrepancies to prevent inaccuracies.
• Provide accurate reconciliation reports to management.

📑 Reporting and Analysis

• Prepare comprehensive weekly and monthly accounts receivable reports.
• Analyze payment patterns, highlighting areas needing attention to improve cash flow.
• Provide management with actionable insights based on detailed analysis.

🛡️ Compliance Assurance

• Ensure compliance with internal financial policies, external regulations, and industry standards.
• Regularly update procedures to comply with changing financial regulations.
• Participate in regular audits and assist in the preparation of financial audits.

📁 Record Maintenance

• Maintain systematic, organized, and secure financial documentation related to accounts receivable.
• Regularly update financial systems and ensure all records are accurate and accessible.

📞 Customer Communication

• Professionally communicate with clients regarding account inquiries, billing issues, and payment reminders.
• Foster strong client relationships through clear, respectful, and timely communication.
• Provide exceptional customer service, addressing client concerns effectively and efficiently.

🖥️ Technology Utilization

• Utilize accounting software platforms (QuickBooks, Xero, SAP) to streamline processes and reduce manual tasks.
• Stay informed about emerging financial software and technologies to enhance productivity and accuracy.
• Suggest and implement technological improvements within the accounts receivable process.

🔑 Essential Qualifications

🎓 Educational Requirements

• High school diploma or equivalent required.
• An associate’s or bachelor’s degree in accounting, finance, business administration, or related fields is preferred.

💻 Professional Experience

• At least 2 years of practical experience handling accounts receivable functions, bookkeeping, or related financial roles.
• Prior experience in a remote or virtual work environment is beneficial.

🛠️ Technical Skills

• Demonstrable proficiency in accounting software such as QuickBooks, SAP, or Xero.
• Advanced skills in Microsoft Excel, including pivot tables, v-lookups, and data analysis.

🌟 Detail-Oriented

• Exceptional attention to detail with proven accuracy in financial tasks.
• Ability to manage complex financial data efficiently.

📞 Communication Abilities

• Strong written and verbal communication skills.
• Ability to clearly articulate financial information to non-financial stakeholders.

⏳ Organizational Skills

• Strong ability to organize workloads efficiently and manage task priorities successfully.
• Capability to manage deadlines in a fast-paced remote work environment.

🔒 Confidentiality

• Dedicated to upholding strict confidentiality and ethical standards.

📶 Self-Motivation

• Proven ability to work independently, proactively identify, and complete tasks efficiently.
• Strong drive to meet and exceed financial objectives and company goals.

✨ Benefits and Perks

🌎 Remote Work Flexibility

• Fully remote position providing maximum flexibility for work-life balance.

📚 Continuous Professional Development

• Opportunities for ongoing training, learning, and career growth within the company.
• Regular workshops and skill enhancement sessions.

🤝 Collaborative Team Culture

• Work within a supportive, respectful, and collaborative team culture.
• Open communication and opportunities to contribute ideas and solutions.

⚖️ Work-Life Balance

• Consistent working hours support a healthy balance between professional responsibilities and personal commitments.

💡 Innovative Work Environment

• Encouragement to present new ideas for improving processes and workflows.
• Active participation in company-wide initiatives for continuous improvement.

🎯 The Impact You'll Make

As a Virtual Accounts Receivable Clerk, your meticulous management of our financial processes will directly contribute to maintaining the company's financial health and growth. Your accuracy in invoicing, payment collections, and reconciliation activities ensures steady cash flow, financial transparency, and robust client relationships. You'll significantly support informed decision-making, customer satisfaction, and long-term profitability by proactively managing client accounts and financial documentation.

✅ Reasons to Apply

• Your strong attention to detail and commitment to financial accuracy make you an ideal candidate.
• You value the flexibility and autonomy of a remote position without compromising career development.
• You wish to contribute meaningfully to a growing organization and see your impact firsthand.

📢 Ready to Make a Difference?

Apply Now!