Remote Payroll Assistant

Join a Team That Puts People First

Imagine being the vital link that ensures every team member is paid accurately, on time, and with complete transparency—all from the comfort of your own home. As a Remote Payroll Assistant, you'll be the driving force behind seamless payroll operations, supporting a dynamic and growing organization that values both precision and people.

We're seeking a meticulous and proactive professional who excels in detail-oriented work, consistently meets deadlines, and delivers exceptional service. In this role, you won't just process numbers—you'll be instrumental in building trust, ensuring compliance, and contributing directly to the well-being of every employee.

Why This Role Matters

Payroll is more than a routine function—it's the heartbeat of employee satisfaction and trust. Your work will ensure that hard-working team members across departments are recognized and rewarded on time. By providing consistent payroll support, you'll help create a stable foundation for our people to do their best work, while also reinforcing the financial integrity of our organization.

Our payroll operations span multiple time zones and jurisdictions, making this a uniquely challenging and rewarding opportunity for someone eager to gain remote payroll processing experience in a fast-paced, tech-forward setting.

Key Responsibilities

Administer Payroll Processes

• Prepare, validate, and process payroll cycles with extreme accuracy on a biweekly and monthly basis.
• Monitor attendance reports, time-tracking systems, and leave balances to ensure accurate pay calculations.
• Address discrepancies in pay by collaborating with HR, Finance, and department managers.

Maintain Records and Documentation

• Keep meticulous records of payroll transactions, garnishments, bonuses, and deductions.
• Organize and manage digital payroll files in compliance with data security and labor laws.

Ensure Regulatory Compliance

• Stay current on local, state, and federal payroll regulations and ensure payroll practices align
• Assist in year-end reporting and the generation of tax documents such as W-2s or 1099s

Support Internal Teams

• Serve as the point of contact for employee payroll inquiries, resolving issues with clarity and empathy.
• Assist HR in benefits coordination by reconciling benefit-related payroll deductions.

Tools and Technologies You'll Use

Our commitment to modern finance operations means you'll be working with tools that empower accuracy and efficiency:

• Payroll Platforms: ADP Workforce Now, Paychex, or Gusto
• Time Tracking Systems: TSheets, Clockify, or Deputy
• Communication Tools: Slack, Zoom, and Microsoft Teams
• Document Management: Google Workspace, Dropbox, and secure cloud storage

Your ability to navigate digital systems with ease will be instrumental in ensuring streamlined payroll processes across the board.

What We’re Looking For

Essential Qualifications

• Associate’s or Bachelor’s degree in Accounting, Business Administration, or related field
• Minimum 1–2 years of experience in payroll support, finance assistance, or HR administration
• Strong command of Excel or Google Sheets, especially formulas and pivot tables
• Familiarity with tax withholding requirements and payroll deduction regulations

Core Competencies

• Detail-Obsessed: You notice discrepancies others miss and enjoy triple-checking your work.
• Communicative: You explain complex issues in a way that’s understandable and human.
• Dependable: You meet deadlines, stay organized, and follow through—every time.
• Confidential: You handle sensitive data with discretion and professionalism.

A Glimpse Into Our Remote Work Culture

We’ve built a distributed team that thrives on communication, mutual respect, and ownership. As a Payroll Assistant working remotely, you’ll be integrated into our broader operations team with full access to internal resources, scheduled training, and collaborative check-ins.

Work-life balance isn’t a bonus—it’s a necessity. You’ll be empowered to shape a work schedule that aligns with your personal rhythm and professional responsibilities while ensuring alignment with payroll deadlines. Our asynchronous communication model ensures that productivity doesn’t come at the expense of peace of mind.

Career Growth and Development

This role is an excellent gateway into larger functions within finance, human resources, or operational compliance. With strong performance, you could evolve into roles such as:

• Payroll Specialist
• HR Operations Coordinator
• Benefits Analyst
• Financial Compliance Officer

We invest in internal mobility and take pride in our track record of nurturing remote professionals into leadership positions. Training sessions, certification reimbursement programs, and peer mentorships are just some of the ways we help you grow.

What Success Looks Like

In your first 90 days, success means:

• Completing payroll with 100% accuracy across all assigned cycles
• Responding to payroll-related queries within 24 hours
• Demonstrating consistent collaboration with HR and Finance teams
• Identifying at least one improvement to current payroll workflows

Compensation and Benefits

• Annual Salary: $48,763
• Remote Work Stipend: Monthly allowance for internet and work-from-home equipment
• Paid Time Off: Generous vacation days, sick leave, and personal days
• Wellbeing Support: Mental health resources and virtual wellness workshops
• Learning & Development: Access to online courses, skill-building seminars, and financial literacy coaching

Your Next Step Starts Here

If you’re a detail-oriented, systems-savvy professional who takes pride in accuracy and wants to be part of a forward-thinking remote team, this is your opportunity to shine.

Let’s build better payroll experiences together. Apply today and take the next step in your remote career journey!