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Virtual Event Production Coordinator

$108,050.00
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Description

🎬 Virtual Event Production Coordinator (Remote)

💸 Salary: $108,050 annually
📍 Location: Remote
📅 Schedule: Full-time, Flexible Hours

🌟 About Us: Innovation Meets Imagination

Once upon a (not-so-distant) time, a group of bold thinkers and tech-savvy creatives joined forces to shake up the world of digital engagement. We didn’t just dip our toes into the virtual event space — we cannonballed in, built an entire production ecosystem, and flipped traditional event planning on its head. Our mission? To transform standard screens into unforgettable storytelling stages. We fuse tech with heart, visuals with emotion, and logistics with flair to make events that wow, resonate, and trend.

We're growing at breakneck speed, and we need a charismatic, detail-oriented, tech-savvy Virtual Event Production Coordinator to help us steer the ship, light the stage, and ensure every production runs seamlessly from intro to encore.

🎯 Role Overview

As our Virtual Event Production Coordinator, you’ll be the command center of our digital productions. Picture yourself managing timelines, cueing speakers, syncing with designers, resolving last-minute tech issues, and still having time to savor a cup of coffee before the event goes live. You’re the calm in the creative storm, the master of multitasking, and the person who ensures our events are delivered with style, precision, and sparkle.

Your role will touch every part of the production cycle — from pre-planning and rehearsals to live execution and post-event analysis. It’s part tech support, creative director, and logistics guru, all wrapped up in a virtual headset and accompanied by a color-coded calendar.

🛠️ Responsibilities

🎥 Pre-Production Wizardry

  • 🔵 Develop and manage comprehensive production timelines
  • 🟣 Collaborate with speakers, moderators, and stakeholders to gather materials and define needs
  • 🔵 Schedule tech checks and rehearsals to prepare for flawless delivery
  • 🟡 Coordinate design and media teams to integrate visuals, overlays, intros, and transitions
  • 🟠 Craft compelling run-of-show documents to guide every second of the experience

🎛️ Live Event Command

  • 🟢 Operate and troubleshoot platforms such as Zoom, Hopin, ON24, Webex, or StreamYard
  • 🟡 Orchestrate the live event flow — cueing media, introducing speakers, and maintaining engagement
  • 🟢 Provide real-time support to presenters and participants, fixing issues faster than a buffering glitch
  • 🟣 Keep your cool during surprises (because in live production, they will happen)

🖥️ Post-Production Greatness

  • 🟣 Collaborate with video editors to produce post-event highlight reels, sizzle videos, or on-demand versions
  • 🔵 Collect feedback from participants, stakeholders, and attendees
  • 🟡 Analyze event metrics to uncover what worked, what didn’t, and where we can push the boundaries next time
  • 🟢 Document production lessons and process updates to streamline future events

🧠 Skills & Qualifications

💼 Required Experience

  • 🟠 3+ years of experience in event production, live broadcasting, or virtual event coordination
  • 🟣 Solid technical understanding of virtual platforms and webcasting tools
  • 🔵 Demonstrated success in overseeing several initiatives under strict timelines and changing priorities
  • 🟢 Creative thinking and strong attention to detail
  • 🟡 Excellent verbal and written communication skills
  • 🟠 Adept at working across time zones and managing global schedules

🌈 Bonus Skills

  • 🟣 Experience with visual or motion design tools such as Adobe Premiere, After Effects, or Canva
  • 🔵 Familiarity with event analytics and performance-tracking tools
  • 🟡 Understanding of user experience (UX) design as it applies to digital events
  • 🟠 Basic knowledge of HTML, OBS, or vMix is a plus

🎨 Why Join Us?

🧑‍🎨 The Creative Playground

Working with us means you’re part of a team that doesn’t do boring. We thrive on experimentation, embrace creative risk, and celebrate those bold “what if…” moments. You’ll be free to bring new formats to life, try wild transitions, and blend storytelling with strategy to surpass audience expectations.

We:

  • 🟢 Test out new event platforms and experiences every month
  • 🟣 Maintain a "no ego" culture — great ideas come from everywhere
  • 🔵 Encourage cross-team collaborations so you’re never working in a silo
  • 🟡 Celebrate every milestone with creativity (and memes)
  • 🟠 Host quarterly retreats, virtual game nights, and pop-up brainstorms

🔮 Our Vision: The Metaverse of Events

We're not just producing events — we’re crafting immersive universes. Whether it’s a virtual summit with dynamic avatars or a hybrid product launch complete with real-time AR integration, we’re leaning toward the frontier of digital engagement. Your work will directly influence how the world gathers, learns, and celebrates.

Imagine being part of a team that builds:

  • 🟢 NFT-themed art expos with global participation
  • 🟣 VR networking rooms for professionals across industries
  • 🔵 Livestreamed concerts with real-time audience interaction
  • 🟡 Executive briefings in metaverse-style venues

🎁 Perks & Compensation

  • 🟢 Competitive annual salary of $108,050
  • 🟣 Fully remote work — no commute, more creativity
  • 🔵 Flexible hours to support work-life balance
  • 🟡 Annual technology stipend to upgrade your work-from-home setup
  • 🟠 Paid learning opportunities — we invest in your growth
  • 🟣 Monthly wellness credits to spend on anything from yoga to gaming
  • 🟢 Unlimited PTO because we trust you to manage your time like a pro
  • 🟡 Bonus opportunities tied to project success and innovation

🚀 Ready to Launch?

If you’ve got an eye for detail, a love for digital storytelling, and the ability to turn technical know-how into magical moments, this is your spotlight moment. We’re looking for someone who thrives on energy, embraces fast-paced environments, and lives for the rush of going live.

Bring your ideas, your playlist of hype music, your favorite event hacks — and let’s make the virtual world unforgettable.

🎉 Join us on this creative adventure! 🎉

Apply today and take center stage in the future of virtual experiences!

Frequently Asked Questions (FAQs)

1. What are some of the most common challenges a Virtual Event Production Coordinator faces during live events?

Live virtual events come with unpredictable hurdles such as platform glitches, speaker no-shows, internet instability, or last-minute content changes. A Production Coordinator must remain calm under pressure, react swiftly, and maintain professionalism while ensuring the audience is never aware of any disruption. Real-time troubleshooting skills and contingency planning are essential.

2. How does this role intersect with creative teams like designers or video editors?

This position serves as the bridge between creativity and execution. You’ll work closely with design and media teams to integrate visual elements, such as branded overlays, animations, or intro sequences, into the production schedule. Post-event, you may collaborate with video editors to produce recap videos or enhance on-demand content. This role requires a strong sense of visual storytelling and timing.

3. What trends are shaping the future of virtual event production?

The industry is embracing dynamic and interactive digital environments, such as 3D experiential spaces, mixed-reality venues, and digitally enhanced immersive stages. Events are becoming increasingly participatory, featuring real-time audience engagement, AI-driven personalization, and hybrid setups that seamlessly blend in-person presence with online access. Staying updated on these evolving tools and strategies will be key to staying ahead.

4. What growth opportunities exist for someone in this role?

As a Virtual Event Production Coordinator, you’re building a skillset that blends technical operations, creative direction, and digital strategy. With experience, you can advance into roles such as Virtual Event Producer, Digital Experience Manager, or even Creative Director. Additionally, gaining expertise in immersive tech platforms or performance analytics can open doors to leadership roles in digital engagement or experiential marketing.

5. What kind of work environment can I expect in this position?

You’ll be part of a highly collaborative, remote-first team that thrives on experimentation and fast iteration. The company fosters a "no ego" culture, values fresh ideas regardless of their origin, and celebrates achievements with creativity and innovation. You’ll experience autonomy, flexible hours, and plenty of cross-functional collaboration through virtual brainstorms, game nights, and digital retreats.

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