Remote Payroll Specialist

Introduction to the Remote Payroll Specialist Role

Do you take pride in precision, value inclusion, and enjoy remote work? As a Remote Payroll Specialist, you'll become a key part of a people-first organization that champions accurate, timely payroll operations. This isn’t just about transactions—it’s about trust, inclusion, and supporting a workplace where every individual counts. You’ll help build a culture rooted in fairness, consistency, and care.

Key Responsibilities of a Remote Payroll Specialist

Payroll Processing and Regulatory Compliance

Multi-State Payroll Operations

• Execute full-cycle payroll across diverse jurisdictions.
• Maintain alignment with federal, state, and local wage laws.

Payment Accuracy and Coordination

• Handle bi-weekly and monthly payroll for various employee types.
• Partner with HR and Finance to ensure data integrity and swift corrections.

Payroll Documentation and Reporting

Record Maintenance

• Keep comprehensive records of salaries, bonuses, deductions, and reimbursements.

Internal and External Reporting

• Develop audit-ready reports for leadership and regulatory agencies.
• Monitor payroll KPIs to identify areas for optimization.

Payroll Communication and Employee Support

Direct Assistance and Guidance

• Be the primary contact for payroll-related concerns.
• Clarify tax withholdings and benefit impacts with clarity and patience.

Empathetic Resolution

• Resolve issues promptly with professionalism and a supportive tone.

Remote Work Environment and Organizational Culture

Collaborative and Supportive Team Dynamics

We foster teamwork that transcends geography. With transparent communication and regular touchpoints, your input is valued in every conversation.

Inclusive and Respectful Workplace Values

You’ll join a team that recognizes the strength of diverse experiences. Each team member is recognized for their uniqueness and encouraged to make a meaningful contribution.

Purpose-Driven Operational Mission

Behind every paycheck is a story. Your work ensures stability, encourages retention, and enhances confidence in the organization’s commitments.

Technology and Tools Supporting Payroll Operations

Payroll and Communication Platforms

You’ll work with intuitive tools that simplify processes and foster connection:

• Industry-trusted payroll platforms like ADP, Gusto, or similar.
• Integrated time-tracking solutions.
• Collaborative spreadsheets for reconciliations.
• Secure cloud-based file systems.
• Real-time communication tools for virtual engagement.

Qualifications and Competencies for the Role

Essential Experience and Technical Skills

• 2+ years in payroll, ideally within a remote framework.
• Understanding of multi-jurisdictional tax and labor laws.
• Experience with digital payroll systems.
• Precision in data handling and administrative rigor.
• Discretion in managing sensitive employee data.

Core Soft Skills for Success

• Warm, clear communication and service orientation.
• Resilience in navigating evolving priorities.
• Flexibility to adapt to distributed workflows.
• Ownership of duties and drive for continuous improvement.
• Dedication to inclusive and respectful engagement.

Advancement and Professional Growth Opportunities

We encourage ambition. As you demonstrate excellence, pathways open for deeper involvement in benefits strategy, leadership in payroll operations, or cross-functional collaboration. Training and mentorship are part of your journey here. We also offer access to specialized certification courses, workshops, and knowledge-sharing sessions to elevate your expertise and keep you up to date with payroll innovations.

Diversity, Equity, and Inclusion Commitment

We proudly stand as an inclusive workplace. Hiring decisions are based on capability and potential, not background. We support a culture where everyone feels heard and seen, offering resources tailored for caregivers, those with disabilities, and underrepresented communities.

Work-life balance matters to us. We embrace flexibility, provide mental health resources, and continuously adapt to serve the well-being of our workforce.

Compensation and Benefits Package

• Annual salary: $56,982
• Fully remote role with home office reimbursement
• Generous PTO plus company-observed holidays
• Comprehensive medical, dental, and vision insurance
• 401(k) with employer match
• Paid parental and caregiver leave
• Wellness and education stipends

Application Process and Call to Action

If you’re passionate about ensuring people are paid accurately and respectfully, and you thrive in a collaborative remote environment, we’d love to meet you.

Let your next role be one where people matter as much as numbers.

Apply now and help us build an equitable, reliable payroll experience for all.