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Remote Payroll Clerk

$66,000.00
Payroll Clerk
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Description

🌍 Remote Payroll Clerk

💼 Annual Salary: $66,000
📍 Location: Remote (U.S.-based)
🕒 Full-Time | Permanent Position

✨ Overview: Join a Mission-Driven Organization

Do you take pride in your precision and excel in dynamic, high-energy settings? Do you possess a passion for accuracy, organization, and people-first service? If so, this is your opportunity to become an integral part of a values-driven organization that champions growth, integrity, and excellence.

As a Remote Payroll Clerk, you will play a vital role in the ongoing operations of our payroll department, ensuring that compensation is accurate, timely, and fully compliant with all applicable regulations. Your work supports the broader human resources and finance functions and, by extension, our employees' overall satisfaction and trust.

From maintaining payroll records to resolving employee queries and collaborating with internal teams, your contributions will uphold our commitment to excellence and transparency. We believe in empowering professionals like you to thrive in a supportive, innovative, and flexible workspace that values your expertise and actively fosters your development for future growth.

📌 Key Responsibilities

💲 Payroll Processing

🔷 Administer payroll processing cycles for salaried and hourly employees, ensuring timely and precise compensation
🔷 Review employee time records to ensure adherence to internal guidelines and regulatory standards and resolve inconsistencies
🔷 Calculate employee earnings, deductions, bonuses, and commissions by applicable laws
🔷 Review tax documents and ensure proper filing for federal, state, and local agencies

📈 Record Keeping

🟣 Maintain accurate and organized payroll documentation and transaction records
🟣 Ensure employee payroll data is kept up to date, including direct deposit information and tax status
🟣 Conduct regular audits of payroll files to ensure completeness and compliance
🟣 Work closely with HR to reflect updates to employee information, including promotions, terminations, and benefit changes

📞 Employee Support

🔸 Serve as the primary contact for payroll-related questions and offer timely resolutions
🔸 Guide team members in navigating and understanding their pay statements and year-end documents
🔸 Assist with onboarding new hires, including setting up payroll access and ensuring proper classification
🔸 Communicate professionally with staff at all levels, demonstrating discretion and empathy

🗂️ Reporting & Reconciliation

🟢 Generate reports for payroll summaries, tax filings, and internal audits
🟢 Partner with accounting to reconcile payroll with general ledger accounts
🟢 Support finance in preparing accurate year-end reporting, including W-2s and 1099s
🟢 Explore and apply workflow enhancements to boost the effectiveness and accuracy of payroll operations

🚀 Why This Role Matters

As a Remote Payroll Clerk, you are the backbone of employee satisfaction and compliance. Every paycheck represents more than just a financial transaction; it symbolizes the hard work and dedication of team members.

Your diligence in this role ensures that all employees are compensated accurately, which directly contributes to their morale, trust, and retention. Additionally, by upholding regulatory standards, you play a vital role in protecting the organization from financial risk and maintaining its reputation for operational excellence. Your work matters, and we are committed to supporting your success in every way.

🧠 Professional Growth & Opportunities

This role is more than a position; it’s a powerful opportunity to shape your career trajectory.

🌟 Skill Expansion

  • Work with cutting-edge payroll and HR software tools used by top-tier companies
  • Deepen your understanding of multi-jurisdictional payroll practices and tax compliance
  • Learn best practices in auditing, process automation, and digital records management

🎯 Career Advancement

  • Take advantage of clear promotion paths to roles such as Senior Payroll Specialist, Payroll Manager, or HR Generalist
  • Get involved in cross-functional projects that increase your visibility and impact across departments
  • Receive guidance through regular one-on-one mentorship and quarterly performance reviews

📚 Ongoing Learning

  • Participate in employer-sponsored certification programs like the FPC or CPP
  • Attend virtual workshops and webinars hosted by payroll industry leaders
  • Gain exclusive access to training modules that support continuous professional development

✅ Qualifications & Requirements

We welcome professionals eager to learn, grow, and make a difference.

🔷 Minimum Requirements

  • At least 2 years of experience in payroll, accounting, or a related administrative function
  • Familiarity with payroll platforms such as ADP, Gusto, Paychex, or QuickBooks Payroll
  • Working knowledge of federal, state, and local wage and tax regulations
  • Strong communication skills and a high level of discretion and confidentiality
  • Proficiency in Microsoft Excel or Google Sheets for basic reporting and reconciliation tasks

🟣 Preferred Skills

  • Experience managing multi-state payrolls and benefits coordination
  • Familiarity with ERP systems and HRIS platforms
  • Capable of self-direction and skilled in prioritizing tasks in a virtual work setting
  • Certification as a Payroll Professional (FPC or CPP) is a plus, but not required

💻 Tools You’ll Use

We invest in reliable tools that elevate your work and streamline collaboration.

🖥️ Payroll & HRIS: ADP Workforce Now, Gusto, Paychex Flex
📈 Collaboration: Zoom, Slack, Microsoft Teams, Google Workspace
📁 Reporting: Excel, Airtable, QuickBooks
🧩 Project Management: Asana, Trello, Notion

💙 What We Offer

We are committed to providing an inclusive and rewarding benefits program that enriches your career and supports your life outside of work.

🟢 Competitive annual salary of $66,000 with performance-based incentives
🔸 Full remote work flexibility with all necessary technology provided
🔷 Comprehensive health insurance, including medical, dental, and vision plans
🟣 Generous 401(k) matching to help you plan for a secure future
🌟 Paid time off, including federal holidays, personal days, and vacation
📚 Access to professional development resources, certifications, and tuition assistance
🚀 Recognition programs and career milestones that celebrate your achievements

🌱 A Culture That Champions You

Here, you’re not just joining a company—you’re joining a group prioritizing openness, teamwork, and authenticity.

🌍 Inclusive team with diverse perspectives and equitable hiring practices
🤝 Encouraging leadership that listens, supports, and inspires
📈 Culture of continuous improvement through feedback and innovation
💡 Remote-first approach designed for connection and flexibility

🎯 Take the Next Step in Your Career Today!

This is your opportunity to make a measurable impact, advance your career, and contribute to a mission-driven organization from the comfort of your home.

If you are an enthusiastic professional who takes pride in delivering excellence and values growth, this role is for you. We invite you to apply today and begin the next chapter of your career journey with us.

🌟 Your future awaits — seize it with confidence and purpose.

Frequently Asked Questions (FAQs)

1. What are the main challenges a Remote Payroll Clerk might face in a multi-state payroll environment?

Handling multi-state payroll requires staying current with diverse tax codes, labor laws, and filing deadlines that vary by jurisdiction. The key challenge lies in ensuring every state’s compliance rules are accurately applied within each payroll cycle. This role demands attention to detail, up-to-date knowledge of payroll regulations, and the ability to coordinate with HR and finance teams to avoid discrepancies.

2. How does this role interact with other departments within the organization?

The Remote Payroll Clerk collaborates closely with the Human Resources and Accounting departments. HR relies on payroll to reflect employee changes, while Accounting needs payroll data for accurate reconciliation and financial reporting. Cross-functional communication is essential to ensure records are current and any discrepancies are swiftly resolved.

3. Are there opportunities to grow into more senior payroll or HR roles from this position?

Yes, this role is designed to support professional development and internal mobility. Successful Payroll Clerks often move into positions like Senior Payroll Specialist, Payroll Manager, or broader HR roles such as HR Generalist. With access to training, certification support (like FPC/CPP), and mentorship, team members are encouraged to grow within the organization.

4. What kind of payroll software and systems will I be expected to use?

You’ll work with leading payroll platforms, including ADP Workforce Now, Gusto, and Paychex Flex. You’ll also utilize collaboration tools like Zoom and Slack, reporting software such as QuickBooks and Excel, and project management systems like Asana and Trello. Familiarity with these or similar tools is beneficial but not mandatory—training is provided.

5. How does the company ensure accuracy and compliance in remote payroll operations?

The company conducts regular internal audits, utilizes automated error-checking systems within its payroll software, and maintains a structured approval workflow involving both HR and finance. Payroll Clerks follow a documented process to validate time records, tax withholdings, and direct deposit details before processing. Continuous training ensures all team members stay informed of legal and regulatory updates.

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