Remote Junior Administrative Assistant Job Description

Welcome to Your Future: A Role That Empowers and Connects

Imagine being the organizational heartbeat of a team that thrives on collaboration, empathy, and progress. As a Remote Junior Administrative Assistant, you won’t just be part of the company—you’ll help shape the pulse of how things run every day. This role is ideal for someone who enjoys multitasking, values precision, and finds joy in keeping things running smoothly behind the scenes.

With a strong emphasis on creating a supportive, inclusive workplace, this opportunity offers more than just professional growth. It's a chance to join a diverse team that celebrates every voice and fosters an environment where all team members feel seen, valued, and heard.

Key Responsibilities: More Than Just Admin Work

You won't be stuck doing the same thing every day. Your responsibilities will encompass a range of administrative functions, providing you with opportunities to grow, learn, and make meaningful contributions. Here's what you can expect:

Calendar and Scheduling Support

• Manage daily calendars for team members and leadership.
• Coordinate remote meetings, virtual events, and video conferences.
• Send reminders and follow-ups to ensure a seamless scheduling process.

Digital Filing and Document Management

• Organize digital records and documents across platforms.
• Maintain cloud-based filing systems for easy accessibility.
• Ensure confidential files are properly secured and updated.

Communication and Coordination

• Draft and respond to routine emails on behalf of the team.
• Coordinate with other departments to ensure timely communication.
• Assist with onboarding new hires through documentation and scheduling.

Task and Workflow Management

• Track deadlines, project milestones, and assigned tasks.
• Collaborate with senior administrative staff to streamline operations.
• Assist in preparing reports, summaries, and digital presentations.

Work Environment: Purpose-Driven, People-First

This remote position offers more than just flexibility. It invites you into a culture where every individual matters. Our team spans different countries, backgrounds, and life experiences—and that’s exactly how we like it.

A Team That Listens

You’ll be welcomed into a diverse team that doesn’t just talk about inclusion but lives it daily. Regular virtual team check-ins, open office hours with leadership, and a zero-judgment feedback loop are just a few of the elements that make our culture feel like home.

Inclusive by Design

We believe every voice adds value. Whether you're starting or switching careers, your perspective is appreciated. We create a space where people of all identities, abilities, and backgrounds can thrive in a collaborative and respectful environment.

Tools and Technology: Equipped for Remote Excellence

We don’t expect you to come in knowing every tool, but we do love a curious learner! Here are some of the platforms you'll get familiar with:

• Project Management: Asana, Trello
• Document Creation: Google Workspace, Microsoft Office 365
• Communication Tools: Slack, Zoom, Microsoft Teams
• Cloud Storage: Dropbox, Google Drive
• Time Management: Clockify, Notion

Training resources are provided, and you'll always have support as you grow your digital skill set.

Qualifications: The Essentials to Succeed

We’re more interested in your potential and values than in a long list of degrees or titles. If you see yourself in the list below, we encourage you to apply:

• Demonstrated ability to stay organized while managing multiple tasks.
• A clear and compassionate communicator, both written and verbal.
• Comfortable using basic digital tools (spreadsheets, email, task managers).
• Ability to work independently while staying connected with the team.
• Enthusiastic about learning and developing new skills.
• A commitment to maintaining confidentiality and professionalism.

While prior administrative experience is appreciated, it's not required. We value mindset over metrics.

What You Gain: Growth, Belonging, and Balance

We believe work should elevate your life, not exhaust it. That's why we offer a comprehensive benefits package designed to support your well-being in and out of work:

• 💻 100% remote setup with flexible hours
• 🌿 Wellness allowance for mental and physical health tools
• 🎓 Access to personal development courses and mentorship programs
• 🌍 Inclusion events celebrating culture, identity, and awareness
• 🤝 Transparent promotion paths and feedback channels
• 🏖 Paid time off and holidays to rest and recharge

Our Commitment: A Truly Equal Opportunity Employer

We actively seek out talent from all walks of life. Our team includes individuals who identify as BIPOC, LGBTQIA+, neurodiverse, caregivers, and more. We provide accommodations for all needs and foster a workplace that celebrates individuality.

If you’ve felt underrepresented or overlooked in past job hunts, know that here, your story matters. You belong here.

Why This Role Matters: Creating a Ripple Effect

The work of a Junior Administrative Assistant is often quiet, but the impact is far-reaching. From keeping schedules on track to enabling seamless communication, your role will help your team focus on their big goals while you master the magic behind the scenes.

You’ll help people work smarter, not harder—and that changes everything.

Ready to Take the Leap?

If you're looking for a role where you can be part of something bigger, while being fully supported in your career journey, this is your moment.

Apply now and join a place where respect, belonging, and opportunity aren’t just values—they’re daily practice.