Remote Grants Management Specialist Job Description

About the Role

Are you driven by a desire to make a meaningful impact through public service, nonprofit work, or social enterprise? We are seeking a Remote Grants Management Specialist who is passionate about supporting mission-driven initiatives through effective and empathetic grants administration. This completely virtual role provides a meaningful chance to work alongside a compassionate team committed to creating inclusive opportunities for all.

As a Grants Management Specialist, you'll collaborate with program leads, finance professionals, and compliance teams to oversee the entire grants lifecycle. You'll be the trusted partner in ensuring that funding is managed responsibly, timely reports are submitted, and grantees are supported with integrity and understanding. If you have a knack for detail, a heart for service, and a love for spreadsheets and stories alike, we want to hear from you.

Key Responsibilities

Grant Lifecycle Coordination

• Coordinate the full lifecycle of grants, from application to award, monitoring, and closeout.
• Ensure timely documentation and compliance in alignment with federal, state, or private funding guidelines.
• Assist in preparing grant agreements, amendments, and budget modifications.

Collaborative Support

• Partner with grantee organizations to provide technical support, guidance, and training as needed.
• Build respectful, trust-based relationships with diverse internal teams and external stakeholders.
• Collaborate with finance and program departments to reconcile grant expenditures and outcomes.

Monitoring and Compliance

• Maintain accurate and up-to-date grant records in tracking systems.
• Monitor financial and programmatic performance through regular reporting and data reviews.
• Flag potential compliance issues early and work proactively with teams to resolve them.

Reporting and Evaluation

• Collect, validate, and organize data for interim and final grant reports.
• Assist in the evaluation of grant outcomes to inform future funding strategy.
• Support audit preparation with timely access to grant documentation.

Work Environment and Culture

Inclusive Workplace Values

Our team takes pride in cultivating a respectful, inclusive workplace where everyone feels they belong. We actively listen, support one another, and celebrate diverse voices. Whether you're working from a quiet study or a kitchen corner, your perspective is valued, and your well-being matters.

Collaboration and Belonging

This is not a solitary position—you'll work closely with caring colleagues who are passionate about equity, transparency, and purpose. We regularly hold virtual team check-ins, coffee chats, and peer-led workshops. Every voice matters, and we ensure each team member feels connected and heard.

Employee Stories

When Maya joined the team, she was new to remote work and worried about finding her place. Today, she leads peer onboarding sessions and says, “This company didn’t just give me a job—it gave me a space where I could show up as my full self.” Stories like Maya’s are not the exception here; they’re the culture.

Tools and Technology

Digital Grant Management Systems

• Experience with software such as Fluxx, Salesforce Grants Management, or Foundant is highly desirable.
• Proficiency in Excel or Google Sheets is essential for budget tracking and data validation.

Communication and Collaboration Tools

• We utilize platforms such as Slack, Zoom, and Microsoft Teams to maintain ongoing connections.
• Familiarity with project management systems, such as Asana or Trello, is helpful for task tracking.

Desired Qualifications

Education and Knowledge

• A background in public administration, nonprofit management, finance, or a closely aligned discipline.
• Understanding of the grant funding ecosystem, especially with government, education, or philanthropic entities.

Experience and Skills

• 2+ years of experience in grants administration, program compliance, or financial reporting.
• Skilled in analyzing budgets, preparing grant-related documentation, and managing deadlines.
• Excellent communication skills—both written and verbal—with a kind, professional tone.

Attributes for Success

• An empathetic, detail-oriented mindset.
• A proactive, solution-focused attitude.
• Commitment to equity, inclusion, and collaborative problem-solving.

Compensation and Benefits

We offer an annual salary of $80,161, along with a comprehensive benefits package that prioritizes your well-being:

• Generous PTO and paid holidays
• Flexible scheduling options
• Healthcare, dental, and vision insurance
• Mental health support and wellness stipends
• Paid parental leave and caregiver resources

Equal Opportunity Commitment

We believe diversity makes us stronger. We take pride in being an organization that fosters equal opportunities for all individuals. We invite candidates from every racial background, ethnicity, religion, gender, age, ability, and identity. We encourage candidates from historically underrepresented communities to apply.

Your Next Step Starts Here

If you're looking for a remote position where your work empowers others, your values are reflected in the culture, and your growth is celebrated every step of the way, this is your moment.

Apply Today

Bring your talents to a team that sees you. Join us in championing equity through thoughtful grantmaking and relationship-centered service. We can't wait to meet you.