Remote Billing Data Entry Clerk

About the Role

Step into a pivotal support position as a Remote Billing Data Entry Specialist, where your knack for accuracy and focus on details make a significant impact on financial operations. In this work-from-home opportunity, you’ll be part of a team that respects your time, values your work, and provides the structure and support to help you thrive. You’ll manage financial data with care, minimize billing errors, and contribute to the smooth flow of revenue processes. This opportunity enables autonomy while ensuring you're well-connected to a collaborative and mission-aligned team.

Key Responsibilities

• Enter customer billing information into accounting and billing software with speed and precision.
• Cross-check financial documentation to ensure consistency and accuracy across billing systems.
• Reconcile discrepancies between internal records and external vendor or client billing statements.
• Update and maintain digital records, including invoice logs and client billing profiles.
• Issue invoices and track incoming payments across multiple payment platforms.
• Collaborate with the finance team to address client queries and ensure the timely resolution of payment concerns.
• Assist with preparing billing summaries for audits and management reviews.
• Follow compliance procedures in line with accounting standards and data privacy regulations.

Daily Workflow and Expectations

Your day will begin by reviewing new entries and flagged discrepancies from the previous day’s billing cycles. From there, you’ll manage your digital billing queue, update databases, and communicate with colleagues or clients to resolve outstanding issues. Throughout the day, you’ll keep digital files organized, audit previous records as needed, and stay on top of deadlines. Your routine will be structured yet flexible, supporting focus and efficiency without micromanagement.

Work Environment

As a remote employee, you’ll work from a location that suits your lifestyle, whether it’s your dedicated home office or a quiet space in your home. The company supports a virtual-first culture, prioritizing digital collaboration and inclusivity. Expect regular virtual meetings, supportive team chat channels, and a culture of clear communication. Flexibility in your work schedule ensures that you maintain a healthy work-life rhythm while still aligning with team objectives.

Tools and Technology

You’ll use a variety of software and systems to perform your duties efficiently:

• Accounting and billing software such as QuickBooks or Xero
• Cloud-based file sharing and secure storage platforms
• Communication tools like Slack, Microsoft Teams, or Zoom for team interaction
• Spreadsheet programs like Microsoft Excel or Google Sheets for tracking billing details
• Task management tools such as Trello or Asana to track and prioritize your daily activities

Required Qualifications

• Secondary school diploma or equivalent; training in finance, administration, or related fields is advantageous
• Minimum 1 year of experience in billing, data entry, or administrative finance roles
• Familiarity with electronic billing systems and financial software
• Strong keyboarding skills with a focus on speed and accuracy
• Confidence working independently in a remote setting
• Excellent organizational skills and meticulous attention to numerical details
• Basic understanding of financial processes and invoice management
• Ability to meet deadlines without compromising quality

Ideal Candidate Profile

You are dependable, tech-savvy, and thrive on routine tasks done right. You value precision, take pride in well-organized records, and understand the importance of your work in maintaining financial order. You communicate clearly and professionally, and you’re comfortable troubleshooting minor issues on your own. Whether responding to a client inquiry or resolving a record discrepancy, you stay composed and efficient.

Compensation and Benefits

• Annual base salary of $40,504
• Flexible scheduling within agreed work hours
• Remote work support, including tech setup and software access
• Monthly stipend to support internet and home office costs
• Generous paid time off policy, including national holidays and mental wellness days
• Access to learning platforms and virtual training sessions to expand your skill set
• Employee appreciation initiatives, including digital rewards and team celebrations

Career Path and Development

This role opens the door to numerous advancement possibilities within remote finance operations. Depending on your goals and performance, you may grow into positions such as:

• Remote Billing Supervisor
• Digital Accounts Receivable Coordinator
• Financial Operations Analyst
• Virtual Financial Assistant

You’ll receive regular performance feedback, access to skill-building resources, and mentoring from seasoned financial professionals. Whether you're interested in financial reporting or cross-functional collaboration, opportunities to grow are both supported and encouraged.

Company Culture and Values

The team is grounded in reliability, mutual respect, and inclusivity. We encourage open communication and transparency, ensuring every team member feels heard and supported. Diversity is not only welcomed—it’s foundational to how we work and grow together. Here, everyone contributes to shaping a culture where effort is recognized and authenticity is valued.

Our commitment to inclusion is evident in our daily interactions, support structures, and collaborative energy. You’re not just part of a workflow—you’re part of a shared mission to do meaningful work, together.

What You’ll Gain

• Hands-on experience with industry-standard billing systems
• Stronger digital file management and invoice tracking capabilities
• A stable position with growth built into your workflow
• Cross-department exposure, working with finance, tech, and client support teams
• An organized, consistent, and process-driven environment for you to thrive

Apply Today

If you’re ready for a role that values your discipline and supports your independence, we’d love to meet you. Apply now and become a key part of our remote finance operations. Let’s ensure billing excellence—from anywhere.